Medications at Camp W

At Camp W, the health and safety of our campers is our top priority. To ensure proper care, we adhere to strict policies for administering medications during camp sessions.

Prescription and OTC Medication Policies

• Authorized Administration Only: Camp W can only administer medications (prescription or over-the-counter) in accordance with directions from licensed medical personnel. Medications cannot be administered based solely on instructions from a parent or guardian.

• Original Containers Required: All medications must be in their original, labeled containers. A doctor’s written order is required for any medication your child will take during camp, including over-the-counter drugs and vitamins.

• Supply for the Session: Please provide enough medication to last the duration of your child’s stay at camp.

Medication Management at Camp

• Check-In Process: During sign-in, a designated instructor will collect and sign in all medications. These will be securely stored and administered as needed by your child.

• End-of-Session Pickup: Be sure to sign out your child’s medications at the end of the program.

Important Notes:

• Camp W does not administer any medications, including over-the-counter drugs and vitamins, without a valid prescription or doctor’s written order.

• Our camp nurse is available to ensure all medications are handled safely and according to medical guidelines.

By following these procedures, we can provide a safe and supportive environment for all campers while ensuring their health needs are met.

Physical and Behavioral Expectations at Camp W

To ensure a safe, enjoyable, and enriching experience for everyone, we ask that campers meet specific physical and behavioral expectations during their time at Camp W.

Physical Requirements:

Campers must be able to:

• Navigate uneven and natural terrain daily on foot.

• Sleep in rustic wooden or canvas structures alongside other campers and staff.

• Lift and carry a backpack for hiking and outdoor trips.

• Eat provided meals and hydrate regularly to maintain energy and health.

Behavioral Expectations:

To foster a positive and respectful camp environment, we expect all campers to:

• Follow directions and participate willingly in camp activities, daily chores, and community living tasks.

• Refrain from behaviors such as violence, verbal assault, bullying, or any other conduct that disrupts the safety or well-being of others.

Guidelines and Policies:

For more detailed information, please refer to our Handbooks and Code of Conduct. These resources provide comprehensive guidelines on camper expectations, as well as our approach to maintaining a supportive and inclusive community.

Consequences for Violations:

Campers dismissed for violence, bullying, or similar behavior are not eligible for refunds.

Our Approach:

At Camp W, we lead from the heart in all interactions. We follow the Nurtured Heart and Positive Discipline approaches to encourage empathy, accountability, and personal growth. These methods focus on fostering a positive environment where every camper feels valued and supported.

Refund & Cancellation

There will be no refunds given for cancellation of programs for weather-related reasons. Whenever possible we try to offer a later session or program as an alternative.

Should you choose to cancel an enrollment for any reason, our refund policy is as follows:

1. If you cancel 60 or more days prior to the program starting date, you are entitled to a full refund, minus the deposit of not more than $200.

2. If you cancel between 59 and 30 days prior to the program starting date, Camp W will retain half the program tuition in addition to the deposit.

3. If you cancel fewer than 30 days prior to the program starting date or after the program has begun, there will be no refunds.

**No refunds will be given for homesickness related withdraws.

***Over half of our total expenses for the year are spent prior to any on-site programming, and are covered entirely by tuition, which includes the $200 non-refundable deposit.

The elves begin in November, gathering interest and preparing for the registration season. Our hiring team begins accepting and reviewing applications in September in the hope to have all our staff hired by January so as to guide new staff through the pre-camp work before their arrival. Numerous facility improvements are done in the empty Fall and Winter.

In January, we have a large crew preparing for the summer — investing in it. Although Camp W is magic, and we’d love to magically have staff, campers, site, and everything else materialize by the end of June, it is love and hard work from employees and volunteers, not magic, that makes the summer happen.

Camp "To Bring" Policy

For your child's safety and enjoyment, it is essential that he or she has what s/he needs on every day of our program. If even one child is unable to stay warm, we may need to shorten our outside time for safety. If your child arrives at camp without the proper gear, our staff may decide it is not safe for her or him to stay. In this situation you would be asked to return with your child later in the day and with adequate gear.

It is part of our job to help you learn how to dress your child appropriately for our program. 

Please use our packing lists for the Camp your child is enrolled in for exactly what we think you will need.

LOST & FOUND

We ask you to label everything because its inevitable that items will be miss placed at some point during Campers stay. We have at least two “Lost & Found Fashion Shows” each week and do our best to help campers keep track of their items, but we still often end up with a large pile of items. Labeled items are much easier to find owners, but items not claimed end up getting donated after two weeks of being unclaimed. If we find an item of yours and we can ship it, but families are responsible for all associated shipping expenses.

Scholarship Information

Camp W is committed to making our programs available to as many people as possible. To this end, we generate scholarships via our sliding-scale fee on a program-to-program basis. Any contributions made over the “True Cost” of the sliding scale for all our programs is considered a contribution to our scholarship fund. We also have a few community partners whom donate yearly and those funds are applied for via an application that includes an essay submitted by the perspective camper. Thus, scholarships are limited to the sum of these funds and are awarded based on equitable distribution.

What to know about scholarships before applying:

• The maximum scholarship we can supply for any program is outlined below by program type.

• Full scholarships are considered under extenuating circumstances, and on a case by case basis, but are very rare.

• Scholarship applications must be submitted a minimum of 30 days before the program start date.

• Applications must be submitted no later than June 1st.

Maximum scholarship by program:

• Adult Workshops: 50% of program cost up to $75.

• Summer Camp: $75 per week of summer camp.

• Essay based award: $100 per awarded Camper.

How to apply:

• When submitting a scholarship application, please remember that no space can be held without a deposit. If participation is contingent upon scholarship funding, please submit your scholarship application with a check or credit card payment for the deposit of $200 in order to hold your spot in the desired program. If you are applying for a scholarship for more than the maximum amount, please call our office at 802-490-5550.

• After submitting your scholarship application, please also complete the Registration Form for the program your child would like to attend.

• We will often get back to you about your scholarship application often within one week of submission.

• Please find the scholarship application here: Camp W Scholarship Application

Late Pick-Up Policy

Our staff have families, too! If your child remains in our care beyond the appointed pick up time we reserve the right to charge you for the additional supervision costs incurred. The cost is $15 for each fifteen minute increment or portion thereof. By signing the registration form you agree to this policy and agree to be charged accordingly.